Power Apps Pricing 2026: Licences, Per-User Cost, Add-Ons

Quick answer

Power Apps pricing in 2026 starts with a free developer plan that can't be used in production. Power Apps Premium costs about $20 per user per month, or about $12 under an enterprise agreement with 2,000 or more seats. Pay as you go is about $10 per active user per app each month. Every person who uses an app needs a licence, and Dataverse storage, Power Automate and external users cost extra. Count users and apps before you choose.

Power Apps looks cheap if you're already paying for Microsoft 365. Some use rights come bundled in, so it feels like a free extra. Then someone asks for a connector to SQL or Salesforce and the licence question changes.

Microsoft's licensing is famously layered, and the layers are where budgets slip. One consultancy said client estimates were off by 40 to 60 percent. So here's the plain version. What each plan costs, what triggers an upgrade, and what a team of 50 or 100 might pay.

How does Power Apps pricing work in 2026?

Power Apps pricing is built on licences for people, not on apps you build. Every person who uses an app needs a licence that covers it. That's different from tools where only builders pay.

The main licence options

Developer Plan. Free, for building and testing. It can't be used in production.
Premium. About $20 per user per month. It covers unlimited apps for that user and all connector types.
Premium at scale. About $12 per user per month under an enterprise agreement, usually with a minimum of 2,000 licences.
Pay as you go. About $10 per active user, per app, per month, billed through Azure. You're charged only for people who open an app that month.
Per app plan. The $5 per user per app plan was removed for new customers in January 2026.

What Microsoft 365 includes

Microsoft 365 plans include limited Power Apps rights, enough for standard connectors and simple apps. Connect to SQL, Salesforce, SAP or Dataverse and you need a Premium licence.

Power Apps plans compared

Option	Price	Best for	Watch out for
Developer Plan	Free	Learning and testing	Not for production use
Premium	About $20 per user per month	Staff who use many apps	Every user needs one
Premium, enterprise agreement	About $12 per user per month	Very large organisations	Needs about 2,000 seats and a sales talk
Pay as you go	About $10 per active user per app per month	Occasional use of a few apps	Cost multiplies by apps and users

Prices vary by region and change often. Check Microsoft's pricing page before you commit.

What Power Apps costs for a real team

The sums below use the published rates and nothing else. They leave out discounts, tax, build time and add-ons.

Team size	Premium, one year	Pay as you go, 1 app	Pay as you go, 3 apps
25 people	$6,000	$3,000	$9,000
50 people	$12,000	$6,000	$18,000
100 people	$24,000	$12,000	$36,000

The pay as you go columns assume everyone opens every app each month. Real use is lower, so treat them as a ceiling. Notice that three apps used by everyone cost more than Premium. That's the point where Premium usually wins.

One review gave a real shape to this. A healthcare HR workflow app for 50 staff came to about $12,000 a year in licensing. That matches the Premium column, and it left out development and upkeep.

Add-ons and hidden costs

Dataverse capacity. Extra storage is priced at about $40 per GB per month. Premium includes only a small amount per user.
Power Automate. Standalone flows start at about $15 per user per month.
AI Builder. Premium includes 500 credits per user per month. Beyond that you pay.
Copilot Studio. About $200 a month for 25,000 credits.
Power Pages. Outside users need separate licensing.
API limits. Apps that sync a lot of data can hit request limits.
People time. Governance, environments and upkeep cost real hours.

Premium connectors are the real trigger

A connector is a link to another system. Standard ones cover Microsoft's own tools. Premium connectors reach outside it, such as SQL, Salesforce, SAP, ServiceNow and custom APIs.

Those premium connectors are the single biggest pricing trigger. One app that touches a database can move every user from bundled rights to a $20 licence. List the systems each app needs before you count licences.

Power Apps alternatives for mid size teams

Our guide to Power Apps alternatives covers the full list. Here is the short version by how each approach charges.

Approach	Good for	Watch out for
Power Apps Premium	Microsoft heavy organisations	A licence for every user
Per builder tools	Teams with few builders and many viewers	End user caps on lower plans
Open source and self hosted	Teams with server skills	Hosting and upkeep time
Edition or lifetime licences	Teams that want a fixed cost	User and app limits per edition

How KodeFlex fits

KodeFlex is an app builder for internal tools like approvals, trackers and admin screens. See the KodeFlex product page. It's licensed by edition, not per user, so adding people doesn't change what you pay.

Edition	Lifetime licence	Annual licence	Users and apps
Team	$1,499 once	$3,699, then $739 a year for support and updates	50 users, 20 apps on lifetime and 30 apps on annual
Professional	$2,499 once	$5,199, then $879 a year for support and updates	120 users, 50 apps on lifetime and 60 apps on annual
Enterprise	$3,199 once	$5,899, then $999 a year for support and updates	Unlimited users and apps

Prices come from the KodeFlex pricing page and can change. The KodeFlex vs Power Apps page compares the two directly. For how other low code tools charge, read our low-code pricing guide.

Where KodeFlex does not fit

KodeFlex isn't for customer facing products, consumer apps or software that is itself your product. If your apps depend on Microsoft 365 integrations, check that what you need is supported before you move. The public pages don't list connectors, so ask in a demo.

A worked example

This is an illustration, not a case study. A company of 100 wants five internal apps for leave, purchasing, assets, visitors and approvals.

Power Apps Premium. 100 people at $20 per month is $2,000 a month, or $24,000 a year.
KodeFlex Professional. $2,499 once on the lifetime licence, covering 120 users and 50 apps.

The two tools differ, and Power Apps connects deeply to Microsoft. But the licence models are very different, and that gap grows every year.

Common mistakes when budgeting for Power Apps

Assuming Microsoft 365 covers it. Premium connectors change that.
Counting builders only. Every user needs a licence.
Forgetting Dataverse. Storage grows.
Skipping Power Automate. Flows can need their own licences.
Using old prices. The per app plan is gone for new customers.

Checklist before you buy

Users and apps counted
Systems each app connects to listed
Premium and pay as you go both priced
Storage and flow needs estimated
External users checked
One alternative priced

Frequently asked questions

How much does Power Apps pricing cost per user?

Premium costs about $20 per user per month. Under an enterprise agreement with about 2,000 seats it can drop to about $12. Pay as you go is about $10 per active user per app per month.

Is Power Apps free?

The Developer Plan is free but only for building and testing. Microsoft 365 includes limited rights for simple apps with standard connectors.

What is a premium connector?

It's a connector to a system outside Microsoft's standard set, such as SQL, Salesforce or SAP. Using one means every user of that app needs a Premium licence.

Is the Power Apps per app plan still available?

Not for most new customers. Microsoft removed the $5 per user per app plan in January 2026.

What are the best Power Apps alternatives?

It depends on your systems. See our guide to Power Apps alternatives for the options by approach.

How much does KodeFlex cost?

Lifetime licences cost $1,499 for Team, $2,499 for Professional and $3,199 for Enterprise. Annual licences cost $3,699, $5,199 and $5,899. See KodeFlex pricing for limits.

Keep reading

Tired of buying a licence per user?

See how the two compare in KodeFlex vs Power Apps, or request a demo.